Niyadi - Personal Reflection - Assignment

The Systems Theory and Management

The systems theory revolves around the connection of interrelated entities that are either natural or human-made. Each system is effectively influenced by the time, space, and environment to achieve its purposes through some concurrent operations. The interdependence in a system is evident in scenarios where an alteration of a single part has a subsequent outcome on the whole framework. This essay aims to discuss the application of knowledge from the systems theory to a workplace environment. In this case, my current working environment as an IT architect enables me to apply the systems theory to the business computing atmosphere, where it is vital in various ways by developing a Management Information System used in the decision-making process and promoting proper communication among the stakeholders.

 The systems theory impacts the business computing field as it streamlines the decision-making processes and gives the firm I work for a sense of direction. Applying the system theory to a computerized organization is shown through a firm’s methodological inputs and outputs (Edwards, 2019).  A computer system has both software and hardware components interrelated to explain the independence of various environmental factors affecting an organization. In this case, the theory will help ensure that all the Information and Technology operations responsible for ensuring proper planning and good customer relations are up to date.

As an Information Technology Architect, I help the organization apply Modern computer technology as an effective information system tool because it promotes the communication process between workers, suppliers, and potential consumers. For example, organizations prefer using emails, live chats, and video conferencing to communicate to their staff on important matters. For example, during this COVID 19 pandemic, employers have adopted webinars and zoom to relay information to nurses effectively. Besides, computer technology is vital since it helps firms develop Inventory and Customer Management Frameworks (Edwards Jr, 2019). Through these systems, nurses can record, store, and retrieve their patient’s health records for use whenever required.

Different organizations have diverse information needs. My knowledge in computing will enable me to find the organization’s various information needs, such as generating annual reports on mortality and financial data. Additionally, a business that applies computing practices might also require planning and monitoring purposes which h requires that there must be data on the complete budget coverage and expenditures (Teece, 2018). A complete information system for an organization includes the following aspects: project extension, corporate culture, patient and staff needs, and a secure budget. Finally, the whole process must be officiated by a team of experts.

A Management Information System (MIS) has a distinct nature and structure that supports its operations in an organization, especially when it comes to decision-making. An MIS is a framework that provides a firm with information and data required for the management processes. The components of a prudent MIS include organizational procedure, policies, and practices, established standards, and cross-evaluation of all the firm’s activities (Teece, 2018).

The structure is a group of individuals, communication bases, and all the data sources that collect and relay an organization’s information. However, a management information system is important in decision-making since it helps the stakeholders understand the outcomes related to their decisions. For example, the systems can collect raw data and reports stored for analysis and interpretation. Through these processes, the organization’s managers can look at the patterns and trends from the data and make necessary conclusions or future predictions about the firm’s direction.

Conclusively, the systems theory is an important concept in managing information frameworks in an organization, especially the health facilities. A full information system theory comprises the people, communication links, and the databases responsible for data collection and relay of information in a firm. The development of a Management Information System is vital since it promotes effective communication processes among stakeholders and ensures that the clients or customers receive high-quality services.

References

Teece, D. J. (2018). Dynamic capabilities as (workable) management systems theory. Journal of Management & Organization, 24(3), 359-368.

Edwards Jr, D. B. (2019). Shifting the perspective on community-based management of education: From systems theory to social capital and community empowerment. International Journal of Educational Development, 64, 17-26.